| Tue, 09/20/2011 - 9:08am | |
| Steve Kovecsi III |
We are in the process of evaluating our current accounts payable process and procedures and are looking at going to scanning of all A/P invoices. I would like to talk to some people/companies who have gone to the scanning of A/P invoices and get their feedback on it, pros/cons, implementation struggles and triumphs. Thanks |
| Wed, 11/02/2011 - 1:38pm | #1 |
| Douglas Godwin | Steve, Our company has been scanning A/P invoices since 1997. Harold Hurdle, IT Director, will be glad to talk with you about our experiences. He can be reached at 252-291-5165. Doug Godwin, Controller S.T. Wooten Corporation Wilson, NC |
| Wed, 11/02/2011 - 12:03pm | #2 |
| Jenny Evans | For those of you close to the Atlanta Area we are having a Timberline related Symposium on November 11th and will have two of the industry leaders (TimberScan & Construction Imaging) there doing demonstrations. Viewpoint will be there as well showing their SQL accounting product. Textura, a subcontract management and payment system, will also be there. With the conference and Crystal/ODBC workshop, 15 CPE credits are available. Let me know if you anyone is interested in more information 866-293-2177 jevans@projectresources.us. Registration: http://www.projectresources.us/news/upcoming-events/ Brochure: http://www.projectresources.us/attachments/article/ |
| Wed, 11/02/2011 - 12:02pm | #3 |
| Jenny Evans | For those of you close to the Atlanta Area we are having a Timberline related Symposium on November 11th and will have two of the industry leaders (TimberScan & Construction Imaging) there doing demonstrations. Viewpoint will be there as well showing their SQL accounting product. Textura, a subcontract management and payment system, will also be there. With the conference and Crystal/ODBC workshop, 15 CPE credits are available. Let me know if you anyone is interested in more information 866-293-2177 jevans@projectresources.us. Registration: http://www.projectresources.us/news/upcoming-events/ Brochure: http://www.projectresources.us/attachments/article/ |
| Tue, 09/20/2011 - 11:33am | #4 |
| Jack Biven | We use a scanning "workflow" system for AP. It has greatly improved the AP process. PO's and receivers are scanned. All invoices are received in central location, scanned, matched and routed to approvers. The system provides effective audit trail of what is in process. We operate in many locations. Formerly, we used FedX extensively to route these documents. The savings there have been significant. Searches for documents are now much easier. The indexing allows for retrieval of groups of related documents. There are many other benefits. I highly recommend you evaluate a workflow system. |
| Tue, 09/20/2011 - 10:44am | #5 |
| Peter Lowry | I work for a $250MM GC and am the Controller for 2 of our 3 offices. We scan every invoice/pay app/contract/change order into Viewpoint and then Viewpoint routes the invoice based on the reviewer group for the job (usually the PM and then a VP) or to me then a VP for overhead items. It works great, invoices never gets lost, ever, and there is great accountability and transperancy. The goal we have set is that within 2-3 days of an invoice arriving it is checked for legitimacy, not a duplicate, etc. and then entered into Viewpoint. The PMs and VPs easily open the image(s) associated with the AP line item and stamp it in Adobe and then click the approved box in the software. They can do this from anywhere, even their I-Pads. I can see at any time when invoices were entered, what is pending approval in each person's queue, etc. Viewpoint also e-mails each reviewer each day with a list of invoices that were added to their queue the day before. It takes a bit of a paradigm shift in thinking to get away from paper invoices, but once the PMs here got used to electronic review, they loved it and wouldn't go back to the old system. |